Email & Internet Policy Template

Use the following outline as a template for preparing email and internet policy guidelines for your staff.

Good email and internet policies go along way to improving workplace relations and keeping everyone safe. Steven Troeth, a lawyer with Gadens in Melbourne, advises that a good policy should:

 

• Be in writing.

• Explain that work email and internet access are business tools and that usage will be monitored from time to time, without warning.

• Be tested and updated regularly.

• Not prohibit personal use of email, but should define "reasonable personal use".

• Explicitly forbid unauthorised transmission of any important documents containing, for example, trade secrets or confidential Client information.

• Set out, unambiguously, the consequences of breaching the rules. If summary dismissal is an option, it should be made clear.

• Note that certain activities are against the law, not only against company policy, and explain them.

• Note that while there is no absolute right to privacy at work, a prudent employer will only intrude on employees' privacy when it is legally justifiable and morally defensible, and there are good reasons for doing so.

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